Car Rental CRM
Manage your fleet, reservations, and customers in one professional spreadsheet. Built for car rental businesses, fleet managers, and vehicle hire companies.
What's Included
- Vehicle fleet inventory tracker
- Reservation and booking calendar
- Customer database and rental history
- Daily rental income log
- Maintenance and service schedule
- Damage and incident report log
- Revenue and fleet utilization dashboard
- Lifetime updates
The Car Rental CRM gives you full visibility over your fleet and bookings — so you always know which cars are out, which need service, and how your revenue is performing.
Fleet management software typically charges per vehicle or per booking — fees that compound as your operation grows. This template tracks every reservation, maintenance record, and damage report in one place, with no ongoing costs.
Why a Spreadsheet?
Dedicated car rental software can cost $100–$300/month. For small and mid-size operators, those fees eat directly into margin. This template delivers full fleet visibility — reservations, customers, maintenance, and revenue — for a one-time investment that pays for itself on day one.
Included Sheets
| Sheet | Purpose |
|---|---|
| Dashboard | Fleet utilization, active rentals, revenue, and upcoming returns |
| Fleet | Vehicle inventory with make, model, year, plate, and status |
| Reservations | Booking log with customer, dates, vehicle, rate, and deposit |
| Customers | Client database with rental history and contact info |
| Payments | Daily rental income log with paid and outstanding amounts |
| Maintenance | Service and repair log per vehicle |
| Incidents | Damage reports with photos checklist and resolution |
Who It’s For
- Car rental businesses and vehicle hire companies
- Fleet managers tracking company vehicle usage
- Tourism operators offering vehicle rentals
Compatibility
Fully functional in Google Sheets (recommended) and Microsoft Excel 2016+.
Frequently asked questions
Yes. All templates work with the free version of Google Sheets. No paid subscription or Google Workspace plan required.
Absolutely. You pay once and own the template forever. No monthly fees, no recurring charges — ever.
Yes, everything is fully editable. Add your logo, change colors, rename columns, or add new fields to match your exact workflow.
You receive a Google Sheets link and an Excel (.xlsx) file. Both are instantly accessible right after purchase.
No. The templates are built for non-technical users. If you can fill in a spreadsheet, you can run your CRM with this.
We offer email support at hello@viasheet.com and WhatsApp for quick questions. Most issues are resolved within a few hours.
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