Photography CRM
Manage enquiries, bookings, contracts, payments, and gallery delivery in one spreadsheet. The complete client management system for freelance photographers doing weddings, portraits, and commercial shoots.
What's Included
- Lead-to-booking pipeline with enquiry source tracking
- Session type database (wedding, portrait, commercial, event)
- Contract and retainer payment status tracker
- Session date and gallery delivery deadline calendar
- Payment milestone log (retainer, balance, print sales)
- Review request tracker post-delivery
- Annual revenue and booking volume dashboard
- Lifetime updates
The Photography CRM tracks every booking from first enquiry to gallery delivered and five-star review requested. Know which leads need chasing, which contracts aren’t signed, which galleries haven’t been delivered, and who owes you a final payment — all in one clean spreadsheet.
Run your photography business like a business.
Why a Spreadsheet CRM?
Photography business platforms like HoneyBook, Dubsado, or Sprout Studio cost $16–$40/month. For freelance photographers doing 30–100 bookings per year, this template gives you the complete booking pipeline and payment tracking you need — for a one-time payment of just €19.
Included Sheets
| Sheet | Purpose |
|---|---|
| Dashboard | Enquiries this month, bookings confirmed, outstanding payments, gallery deliveries due |
| Pipeline | Lead tracking from enquiry to contract signed to session completed |
| Bookings | Full booking register: session type, date, location, package, and contract value |
| Payments | Retainer, balance, and print sales tracker per booking with outstanding amounts |
| Calendar | Session dates, editing deadlines, and gallery delivery dates in one view |
| Gallery Delivery | Gallery link, delivery date, client sign-off, and review request status |
| Revenue | Annual revenue by session type with booking volume comparison |
Who It’s For
- Freelance wedding and portrait photographers managing 30–120 bookings per year
- Commercial photographers managing client relationships and usage licences
- Photography studios with multiple shooters wanting shared booking visibility
Compatibility
Fully functional in Google Sheets (recommended) and Microsoft Excel 2016+.
Frequently asked questions
Yes. All templates work with the free version of Google Sheets. No paid subscription or Google Workspace plan required.
Absolutely. You pay once and own the template forever. No monthly fees, no recurring charges — ever.
Yes, everything is fully editable. Add your logo, change colors, rename columns, or add new fields to match your exact workflow.
You receive a Google Sheets link and an Excel (.xlsx) file. Both are instantly accessible right after purchase.
No. The templates are built for non-technical users. If you can fill in a spreadsheet, you can run your CRM with this.
We offer email support at hello@viasheet.com and WhatsApp for quick questions. Most issues are resolved within a few hours.